Integrations & connections
Luminar Portal connects to the systems you already use, rather than asking you to replace them.
Totaljobs
Grouped by area. Not every module will be relevant to every organisation: feature flags let you switch on only what you need.
Everyday self-service: leave, tasks, personal documents and pay-related requests.
Book leave and review your balance.
Record extra hours for review.
See what is assigned to you.
Personal files such as letters and payslips.
Reports available through your team or role.
Submit an accident, near miss or unsafe condition.
Submit an expense or business travel mileage claim.
Draw down part of what you've already earned, ahead of payday.
Open or review care support requests.
Update your details, photo and password.
Wellbeing guidance and financial calculators.
Owed-hours balance and time-off-in-lieu requests.
Direct messages and group chats with colleagues.
Shared, read-mostly resources every employee can see.
Find people across the organisation.
The values that guide the company.
Shared business priorities.
Confidential whistleblowing reporting page.
Mission, values and company feel.
Company dates and events.
High-level company reporting.
Training pathway, qualifications and internal vacancies in one hub.
The single source of truth for policies, guides and individual compliance records.
Shared policies, forms and documents, filtered by relevance.
Quick access to policy documents.
Employee, manager and admin guides, online and downloadable.
Searchable, HR-approved "how do I...?" answers.
Certificates and licences, with expiry tracking and restricted types.
Filtered immigration-related qualification tracking.
Structured learning, from induction through ongoing development.
Browse training by subject.
Assigned, completed and role-based learning path.
Team leader development content and coaching sign-off.
Fair, completion-percentage department comparison.
Set training tasks for your team.
Review team completion by module.
Maintain role pathways and plans.
Automatic and manager-awarded recognition badges.
Incident, safety and security logging for frontline and site teams.
Full accident/near-miss investigation lifecycle.
Behavioural safety observations from walkarounds.
Structured site walkaround checks and dashboard.
Security check record log.
Drugs and alcohol testing log.
Track keys and equipment sign-out.
Shift continuity, open actions and swap requests.
Toolbox talk attendance and delivery.
Issue and return protective equipment.
Schedule and record fire alarm testing.
Day-to-day people management, approvals and team administration.
Manager overview and work queue.
Approve or decline holiday requests.
Track sickness, absence and Bradford Factor.
Record return-to-work meetings.
New starter and offboarding checklists, with auto access revocation.
Formal records, improvement plans and probation tracking.
Who is off, working or unavailable.
Documented manager check-ins, separate from Appraisals.
Full self-assessment and manager review cycles.
Post internal vacancies and manage applicants and job boards.
Assign and track tasks for your team.
RAG-status project tracker with milestones and activity log.
Expense and mileage claims, plus the reporting and payroll export built around them.
Claim reporting and status trends.
Claims awaiting manager decisions.
Business reporting for people, leave and cost.
Pay and entitlement reference reporting for payroll.
Build and share bespoke reports across the organisation.
A workforce system holds some of the most sensitive data an organisation has. Luminar Portal's admin controls are built around giving you full visibility and control of who can see what, and a clear record of what's happened.
Every module can be switched on or off independently, for a controlled, phased rollout.
Employee, manager, director and admin roles each see exactly what they should, enforced consistently.
Available via Microsoft Authenticator, with enforcement optional for admin and manager accounts.
A dedicated Security & Audit Log records login history, 2FA status and access-affecting changes, including automatic access revocation when an employee leaves.
Sensitive credentials, such as API keys and payroll integration secrets, are encrypted at rest.
Individual record types can be restricted to admin and the record owner only, even where a manager would normally see everything else on that page.
Password policy, session timeout and "remember me" duration, and failed-login lockout rules, all configurable by admin.
Personal-device biometric clock-in never sends a fingerprint or face to the Portal, only a device-signed confirmation.
Luminar Portal connects to the systems you already use, rather than asking you to replace them.